Policies & Procedures
The registration fee is $25. for summer sessions/camps, and $38. for the school year (non-refundable). During Priority Registration and early registrations only an initial tuition deposit of $50 per student is required. This will hold your spot in class so you can rest assured your student will have their desired class. In order to meet students' needs class schedules may be adjusted. Please re-check fall class schedules after July 1st.
Yearly Session Tuition - Membership Types
- In Full Payment: A 5% discount on tuition is given when paying in full. To receive this discount, tuition, (plus costume and performance fees) must be paid before August 10th either online using bank draft (no credit cards), or at our front desk with check or cash.
- 9-Payment Schedule: The initial payment is charged on August 10th or upon registration, whichever is later. All subsequent payments are automatically charged on the 10th of each month, (bank draft, debit card, or credit card) for a total of nine payments (August – April). Military discounts are taken off the April payment.
After your initial registration, WSD only accepts tuition payments automatically using a checking account (preferred), or credit card. We do not accept monthly payments at our front desk. This allows us to keep our focus on dance education, not collecting money. We reserve the right to charge an additional $20 for any late payments due to lack of funds or declined accounts.
Spring Performance & Costume Fee - Yearly Session
Performance and costume fees are due October 10th (unless already paid with full tuition). The performance fee is $69 and applies to any student that participates in our annual Spring Performance. Costume fees are different for each Level range of classes: $68, $74, or $79. No costume fees will be refunded after January 1st even if a student withdraws from the school. Admission to the Spring Performance is free of charge. Students who miss more than one third (4 classes) during the twelve weeks before the performance may not be allowed to perform. This, of course, excludes classes cancelled due to inclement weather and regular scheduled breaks.
Summer Session: Camps and Classes
Early Summer Registration: Students registering before May 9th may pay half the tuition (plus registration fee) upon registration and the other half by automatic payment charged on May 10th. Beginning May 10st Summer Session Tuition is payable in full upon registration. Tuition may be paid online or in person during office hours at the front desk.
Withdrawals are permitted for serious illness/injury or moving out of town. You must come into the school to fill out a withdrawal form at least 30 days before your desired last class. Once proper notice has been given, automatic payments will stop after your last class. Withdrawal must be done in person at the school office, not with the teacher. Calling the front desk is not sufficient to stop tuition payments, and withdrawals will not be accepted over the phone.
For 3-5 year olds:Rest assured that we understand this age can be unpredictable. If after the first three classes you child takes, dance is not a good fit, please come to the office and let us know. Sometimes a class or time change makes a world of difference (depending on shyness, maturity, sleep patterns, etc.). If that doesn't work, fill out the required forms and you will only be charged for the classes taken. Exceptions to this policy are at the discretion of the director.
Notifications: Snow/Inclement Weather/Unexpected Interruption of Classes
Notification of class cancellations will be given via school telephone voice message, email, or online at the Parent Portal. We must have your correct email address for you to receive notices. We loosely follow Albemarle County School cancellations. Exceptions to this are when Profitt Road is clear and road conditions are generally good. If the school must cancel classes due to extreme weather or events beyond our control (such as power outages) students may come to another class during the week that is appropriate for their age and level of experience. Please call the office at least one day ahead to schedule a makeup. No refunds for these cancelled classes will be given. Due to performance preparations, (each class works on their own dance) no makeups are allowed the last four weeks before our Spring Performance.
Dress Code & Class Etiquette
We love seeing our dance students with the proper attire to succeed. Students are not permitted to wear jeans or shoes worn outdoors to any dance class. Required dancewear and shoes must be worn to all classes. For safety reasons dancers are not permitted to wear jewelry, or chew gum during class. Long hair must be tied back for jazz and tap; securely up/fastened into a bun for ballet. Loose long hair is unacceptable in any dance class. For specific details refer to our website "Class Attire". Kindness, respect, and encouragement amongst peers, teachers, staff and parents is appreciated and helps create the warmth of our family atmosphere. We feel there will always be ways to improve, so please feel free to express any concerns with our office staff or director.